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What is Task management
Task management is a managerial activity that involves correct assignment, coordination and control of work through tasks.

Task management is a managerial activity that involves correct assignment, coordination and control of work through tasks. It is used by managers who usually manage such work and activities of workers that do not result from routine duties but have some specific goals and deadlines. Task management is one of the cornerstones of management itself.

Tasks can be assigned orally or in writing. In the same manner, we can monitor the progress. Frequently, especially for the task management of white collar jobs, various software tools and solutions are used. However, in many companies, unfortunately, one of the most common ways of managing tasks is through e-mails combined with keeping records in a Microsoft Word file. A large number of tasks assigned and monitored in such a way leads naturally to a very poor efficiency because there is a lack of clarity in the communication about the tasks and, also, because the coordination of individual tasks becomes very demanding (if not impossible), some of them can even be mutually contradictory.

What are the task management activities?

Assigning tasks

It is said that poor tasks assignment is the most expensive managerial error. It is therefore important that the managers (or any other decision maker) does that properly.

  • A task should have a clear and concrete goal
  • There should be a clear timeframe - by when it should be done
  • A task should be feasible and achievable
  • A task must be assigned to a person who has sufficient experience, ability, knowledge and authority to perform the task

Task Coordination

Task coordination should be happening on several levels

  • coordination of tasks with strategic, operational or project-related goals - avoiding misdirection, making sure that the task goes in line with the business’s strategy
  • coordination of tasks related to each other - ie coordination of tasks within a project or tasks that have a common goal
  • coordination of tasks assigned and performed by individual organizational units - this is actually coordination between managers (it often happens that in larger organizations the tasks are contradictory)
  • monitoring progress

Coordination of tasks in larger teams or firms is very challenging - it can take the form of pencil-paper-brain, but with no superpowers, it may be impossible for one person to retain all connections between the tasks. That is why different solutions for task management are so successful because they make the coordination much easier.

Checking task completion

Some tasks are simple and short-term, other tasks are difficult and long-term, they can take up to several months or years even. For the first group, checking their completion is quick and immediate, for long-term tasks it is much more complex and needs to be tackled in a completely different way - it must be continuous to ensure that the assigned tasks are still relevant and also to keep ourselves updated about the stage of completion.

It may be also possible to manage long-term tasks only with pen and paper, however, this is what task management software make so much easier and efficient because they allow everyone involved (ie the manager, the person responsible for the task completion and all other stakeholders) to know what is going on. The pieces of software of this kind provide usually a group chat feature where all the communication concerning a given task is easily accessible with no need to search for the task-related communication in email boxes or other communication tools history.

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Last update: 15.01.2019

Comments

Alec JaXob 9 months

All companies should follow this Task management.
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maworiz ide 9 months

McDonald’s is one of the biggest restaurant chains in the world. It has its branches all over the world. It has succeeded all over the world for its tasty food items and quality of the products. mcdvoice.com

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Hina Eni 8 months

Managing all the things in the right way is also a skill. Everyone does not have such an ability to manage all things. In last few days, I have got a web designing services from freelancer and I am very excited to see that a man delivers my work on given time although he was few works in a queue but a man did this due to his task management skill, So these are the skills through them man can improve their work. We also need to appreciate them on it.

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prima saju 7 months

Here describes Task management it’s a managerial activity for doing the assignment coordination and control tasks. Especially this .internet providers for my address is the common way of managing tasks in a word file. Its main duty is control and coordination of individual tasks

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Athena Baker 7 months

Task management is one of the most important attributes if you are loaded with a bunch of projects. Since it has become an important factor, organization have started to consider the project management systems like Jira, Asana, Teamwork and many more! Being the general director of the Lebanon Cleaning Services company, we are using Basecamp to manage our tasks.

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Joshua Price 7 months

I am not positive the place you're getting your info, but good topic. I needs to spend a while finding out more or working out more. Thanks for excellent information I was looking for this information for my mission. ADC Air Duct Cleaning

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Marie Kolot 7 months

Without strong task managment it's impossible to built good business and strategy. There is a great risk of failure. This is as much important as a great resume in seeking job. Not every person can do it correctly. Hopefully now one can easily ask for professional help like https://craftresumes.com/ and get it in short terms.

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gdey deyd 4 months

This is exactly what I was looking for. Thanks for sharing this great article! That is very interesting Smile free gift code generator and free gift card generator and free gift code generator and free gift cards generator and youtube video downloader

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