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What is Privacy Policy
Privacy Policy is a legal document that describes and explains how organizations treat the personal data of their customers, suppliers, employees, job applicants and others.

Privacy Policy is a legal document that describes and explains how organizations treat the personal data of their customers, suppliers, employees, job applicants and others.

Why is Privacy Policy so important?

As a legal document, privacy policy fulfills the requirements of legislation and protects the privacy of employees, customers and others. It represents binding ethical rules. Privacy policy is an important part of business terms and conditions since more and more attention is paid to the way personal information is processed online by the businesses. This document should reassure all stakeholders of the ethical treatment of their personal data.

What should be covered by the Privacy Policy?

Privacy policy usually indicates specifically what personal information is collected by the company and how it is processed, including how the information is secured, if it’s sold and to whom, and if it’s shared and with whom. The detailed legal requirements for privacy policy depends on a country or state where the company operates, or on the people whose personal data is collected (e.g. GDPR that concerns all organizations who collect personal data of the EU citizens). In general, the policy should cover the following points:

  • Basic information about the organization
  • What personal data is collected by the organization
  • Why is it collected
  • What data is processed within their processes and how, including used technologies, ie. how the data is collected, used, published, transformed and managed
  • How data security and data protection is ensured
  • Third parties to whom the personal data is disclosed (transmitted)

Where can I find business privacy policy?

As a legal document, privacy policy must be in a written form. It can be printed or made available online on the company’s website as a part of terms and conditions or its appendix.

Related terms and methods:

Related standards:

Related management field:

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Last update: 11.05.2018

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